Our expectations

• Proven experience as an office assistant (at least 1 year).
• University degree (management, administration or related degree).
• Experience in cooperation with clients and suppliers.
• Skills in editing and creating presentations, letters and information materials using MS Office and Google tools.
• Knowledge of administration procedures and awareness of the office management cost.
• Interpersonal and communication skills, proactive and assertive approach.
• Strong organizational, analytical, and time management abilities, with a self-reliant and responsible mindset.
• Fluent communication in English and German (min. level B2).

Nice to have

• Knowledge of Polish at a communicative level.

Main responsibilities

Cooperating with our Board Members.

• Helping with the organization of business meetings.
• Managing our appointments diary.
• Taking the minutes of meetings.

Enhanced Administrative and Organizational Support

• Be responsible for daily office management.
• Managing tasks autonomously to maintain operational continuity in the Office Manager’s absence.
• Handle incoming and outgoing post and deliveries.
• Provide administrative support for business trips, reservations, and general travel arrangements.
• Manage payments, including salaries, invoices, and other financial transactions.
• Serve clients and delegate inquiries to relevant staff members.
• Manage the flow of information and documents within the office.

Editing and creating content, including

• Prepare reports, business analyses, and presentations.
• Preparing documents and presentations.
• Have a clear understanding of the company’s basic documentation needs.
• Organize and structure company documentation, ensuring accuracy and accessibility.

Other tasks

• Cooperating with the accounting department.
• Acting as a liaison between the accounting department and tax adviser to ensure seamless.